How to make a chart/graph in MS Excel? Also write down the names of different types of graphs, available in MS Excel.

Mastering Chart and Graph Creation in MS Excel

In the realm of data visualization, Microsoft Excel stands as a powerful tool for creating diverse and impactful charts and graphs. Understanding how to make the most of this feature can significantly enhance your ability to convey complex information effectively. In this comprehensive guide, we will delve into the intricacies of creating charts and explore various types available in MS Excel.

Getting Started with Chart Creation

Creating a chart in MS Excel is a straightforward process that begins with selecting the data you want to visualize. Follow these steps to initiate the charting process:

1. Select Data

Start by highlighting the data you wish to represent in your chart. Ensure that you include both the category labels and the corresponding values.

2. Navigate to the “Insert” Tab

Once your data is selected, navigate to the “Insert” tab at the top of the Excel interface. Here, you’ll find a variety of chart options to choose from.

3. Choose Your Chart Type

Excel offers an array of chart types, each catering to different data representation needs. Let’s explore some of the most common ones available:

Types of Charts in MS Excel

1. Column Chart

Ideal for comparing values across categories, the column chart displays data in vertical bars. It is effective for showcasing changes over a discrete set of categories.

2. Line Chart

A line chart is perfect for illustrating trends over a continuous set of data points. It connects individual data points with lines, making it easy to observe patterns and fluctuations.

3. Pie Chart

When showcasing parts of a whole, the pie chart is unparalleled. It presents data in a circular graph, with each segment representing a proportion of the total.

4. Bar Chart

Similar to a column chart but displaying data horizontally, the bar chart is excellent for comparing values across categories.

5. Area Chart

For visualizing cumulative totals over time, the area chart shades the area beneath the line, emphasizing the overall trend.

6. Scatter Plot

Perfect for highlighting the relationship between two variables, the scatter plot uses dots to represent individual data points.

7. Bubble Chart

An extension of the scatter plot, the bubble chart adds a third dimension by representing data points with varying sizes, adding depth to your visualization.

Customizing Your Chart

Once you’ve selected your preferred chart type, Excel provides extensive customization options. Explore the following features to tailor your chart to perfection:

1. Titles and Labels

Ensure your chart communicates its message clearly by adding titles to axes and labeling data points appropriately.

2. Colors and Styles

Enhance visual appeal by experimenting with color schemes and chart styles. Excel offers a variety of pre-set options, or you can create a custom look to match your presentation’s theme.

3. Legend

Clarify your chart by adding a legend, guiding viewers on the significance of different elements within the visualization.

4. Data Labels

Include data labels to display specific values on your chart, providing additional context for your audience.


Mastering the art of chart and graph creation in MS Excel opens a world of possibilities for effectively conveying your data-driven insights. By understanding the diverse chart types available and customizing them to suit your needs, you can elevate your presentations and reports to new heights.

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